Back-Office Assistant and Administrator

Tallinn, Estonia

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At Adkings Agency, our success depends on our people, productivity, and  procedures. An office administrator is the supportive force driving each  of these areas, and we’re currently seeking someone stellar to take the  reigns. The ideal professional for the role is a flexible problem  solver with superb communication skills with a detail-oriented mindset.  He/she should have prior experience thriving in an administrative  capacity in an office environment. Multitasking and the unique ability  to deftly handle the unexpected are essential qualities to bring to the  position

*This is a COMPLETELY REMOTE position so we hire worldwide, but it would be best if you are around the European timezone, as the majority of the team is located around this continent. 

The salary (compensation) range of this position is between $1,200 to $1,500 per month.

Job Responsibilities: 

  • Coordinate activities and operations to secure efficiency and compliance to company policies. 
  • Manage agendas/travel arrangements/appointments etc. for the upper management. 
  • Manage communications and correspondence internally and externally with partners. 
  • Support budgeting, bookkeeping procedures, and another related financial processing. 
  • Create and update records and databases with personnel, financial and other data. 
  • Submit timely reports and prepare presentations/proposals as assigned. 
  • Assist colleagues whenever necessary, and perform any tasks as requested. 
  • Handle technical issues in their area of expertise and collaboration with line managers. 
  • Update all necessary data and knowledge into our internal archiving system. 
  • Receives and audits invoices for accuracy and compliance and ensures prompt payment of departmental bills. 
  • Handles administrative tasks for faculty searches and staff recruiting. 
  • Monitors expenditures, processes payment requests for reimbursement;  prepares purchase orders, purchase requisitions and ensures proper  procedures for paying service providers, consultants, and contractors. 
  • Maintains accounts payable and accounts receivable records. 

Job Requirements: 

  • 3 years of working experience as Office Administration, Office Assistant, Operations Coordinator, or similar role in a remote environment. 
  • Experience with Finance, Accounting, and payment processing. 
  • Excellent English language (speaking, reading, writing). 
  • Practical experience with Google Workspace products (docs, sheet, slides, calendar, etc.)
  • Experience with other project management and communication tools like Slack, ClickUp, Asana, or similar. 
  • Professional is managing email communications and correspondents. 
  • Love when things are organized, are very clear and detailed.
  • High level of Emotional Intelligence, Critical Thinking and Empathy. 
  • Able to manage Time and Workload effectively. 
  • Have the ability to Solve-Problems, take decisions and multi-talk (when needed). 
  • High level of work Ethics, and Interpersonal skills. 
  • Able to work within EU timezone. Fully remotely. 

Our Hiring Process: 

  • Stage (1): Reviewing your application.
  • Stage (2): Inviting you for a practical task to evaluate your practical skills, experience, and expertise.
  • Stage (3): Inviting you for an interview with HR team to evaluate your knowledge and culture-fit.
  • Stage (4) if needed): Inviting you for an interview with the line manager/department's manager for final decision.

Why Joining Us? 

A) Be among A-level team members who love challenges, bringing results & never stop learning:

  • Every month we are spending over 1M on Facebook ads profitably
  • We recently scaled several brands from ±200K/month to $1M & $4M/MO
  • Most of the time we 2X or 3X our clients within 2-3 months

B) We value Next Level Team Experience:

  • Even by working remotely, we have a 5/5 rating on Glassdoor
  • Team Buddy system, bookclub, Wim Hof (and other) challenges, as well as best gifs and discussions happening on Slack
  • We have 2 team retreats per year to connect and catch up with each other (on-hold due to Covid 😭)
  • We have regular feedback forms, 1on1, and team calls, so we always listen to feedback from our team.

About Adkings Agency:

We offer full eCommerce services needed for omnichannel funnels creation: Facebook and Instagram Ads, Adwords, Youtube Ads, Sales Funnels Creation, Emails and LTV Maximization, Conversion Rate Optimization, Average Cart Value Optimization and help eCommerce businesses grow their revenue worldwide. AdKings is a small boutique team of close to 15 top-notch driven people. Now ready for our next stage of growth and planning to jump up to 20-25 people this year so we're looking for KEY individuals who could help us shape this agency and unleash its potential.

🚀 Ready to be a part of our team!? Hit that Apply button!

Back-Office Assistant and Administrator

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Back-Office Assistant and Administrator

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